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SIA- Travel Reimbursement Request

First Last
Title of SIA Trip

TRAVEL DETAILS

If none, put 0.

TRIP EXPENSES

For each category, please indicate the cost. Be sure to upload a receipt that represents the requested cost. 

*It must show method of payment for the Travel Office to accept it.*

Please Note: Indicate 0 in categories if no expense occurred. 

Excluding Flight insurance or Early Bird Check-in | Put 'University Paid' if direct billed

Put the Total of all receipts or indicate 'Per Diem'


Put the Total of all receipts or indicate 'Group Lodging' | TEXAS hotel tax cannot be reimb

Includes Hotel, Airport, etc.


Uber, Lyft, Taxi, Shuttles

Registration, Entry Fees, Etc.

Use Example: ODEL Fuel Card - $## ,, Personal Paid - $##

If given cash advance, please provide the total spent. Any remaining funds MUST be returned
If given cash advance, please provide the total spent. Any remaining funds MUST be returned

Please list other expenses and description to ensure we include it

TOTAL COST OF TRIP

Please ensure all of the amounts stated above match your receipts, bank accounts, etc. for proper reimbursement. 

NOTE: Your expense request will include the University Paid items, but your reimbursement will only be what your personal funds paid for. 


Approval Workflow Timeline

 

  • PD/PA submit SIA Travel Reimbursement Request 
  • ODEL Staff will submit Expense Request (ER) in Concur within 2-3 Business days
  • In Workflow, for 2-3 Business days 
  • Travel Office - TEN (10) Business Days
    • If changes or corrections are required, the ER will be sent back to the requestor, the processing time extended, and reimbursement may be delayed.